Duties and Responsibilities:

Under the direct supervision of the OHCHR Gulu team leader, the Office Assistant will be responsible for the following duties:

  • Ensure cleanliness of the office at all times, organize and maintain office common areas.
  • Assist in monitoring and managing inventory of office supplies and seek replenishment when necessary.
  • Assist in photocopying a variety of documents and other materials.
  • Oversee clerical tasks, such as sorting, filing, processing and sending mail and other documents.
  • Maintain the office/ library resource Centre including keeping a database of resource materials.
  • Provide assistance in administrative functions in the absence of the Administrative Clerk
  • Undertake any other task as assigned by the Head of the Field Office. 

Results Expected: 

  • Well maintained and organized office filing and records including updated database.
  • Clean and organized office space and common area
  • High completion rate of tasks in a timely and professional manner.   
  • Well organized and maintained store. Establish effective working relationships.  
Professionalism – Knowledge of basic clerical functions.  Ability to operate standard office equipment.   Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Required Skills and Experience
Education: Secondary education
Experience: At least one year of experience in clerical and general office support or related area is desirable.
Language: Good oral communication skills in English is required. Knowledge of the local language is an advantage.  

Are you Interested?

Apply Now

Your Reaction

Blast it