Job Requirements
Education:
Bachelor’s degree
Work experience:
2 years
Language skills:
English
Job Summary
Contract Type:
Full time
Reporting to the HR/Admin Officer Bidibidi, the HR Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Bidibidi Office
Qualifications
• University studies/ Higher education in Human Resources, Business Administration or any other related course
• At least 2 years of experience in a similar position.
• Proven skills in administration and human resources management.
• Strong organizational, interpersonal skills.
• Good administrative skills.
• Strong written and oral English communication skills.
• Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook.
• Must be able to work independently while being a strong team player.
• Strong skills in collaboration with multi-cultural and diverse teams.
• A team builder with excellent people skills; must be culturally sensitive.
Responsibilities
HUMAN RESOURCE
Recruitment
• Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi.
• Maintain a recruitment resource database (CVs).
Staff Contracts
• Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
• Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.
Medical Insurance and GPA
• Submit and track medical forms for the new recruitment staff at Bidibidi Office
• Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
Staff Leave
• Maintain employee’s database for employee leave and R& R, employee performance evaluation, and staff training tracking sheets.
Exit Management
• Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.
Reporting
• Prepare monthly reports for Bidibidi.
• Maintain the leavers and departure trackers monthly.
• In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward it to the Country HR Lead for payroll processing in a timely manner.
• Timesheets
• Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately.
Administration
• Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
• Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
• Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers, etc) including telephone bills.
• Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.
• Support with accommodation booking for guests, track visitors to your field site and prepare payments.
• Maintain employee’s database for employee leave and R& R, employee performance evaluation, and staff training tracking sheets.
• Ensures OADF forms/Templates are replenished and updated.
• Assist to monitor staff movement to/from the field to training, etc. and provide weekly updates (Travel calendars) to relevant staffs