Finance Officer

Job Title Finance Officer Probationary Period 3months
Location Kampala, Uganda No. of Direct Reports 0
Reporting to Financial Accountant Budget Responsibilities (Y/N) N/A

The Role
Reporting to the Financial Accountant, the position holder supports the finance team dedicated to the effective and appropriate financial management of the organisation. The finance officer is responsible for ensuring that front end is properly managed, and finance team is supported in terms of information provision at their end. The role will have a critical obligation to work closely with the team to process and post payments on time ensuring that all financial documentation is prepared correctly and filled properly.

Key Responsibilities Measure
Transaction Processing
• Ensure that all documents i.e., accountabilities, statutory payments, mobile money accountabilities etc., have complete paperwork as required by internal policies and donors’ requirements.

• Post transactions into SUN accounting system; these all shall include staff payments, vendor invoices and payments, staff accountabilities, mobile money payments and accountabilities, VSP payments, Beyonic transfers, E-voucher posting and statutory payments.

• Review the monthly payroll and prepare a reconciliation for the month on month changes for approval by the Senior Finance Manager.

• Monitoring of membership fees collection, payment/banking and posting to SUN.

• Prepare and file the monthly statutory returns i.e., NSSF, PAYE and WHT

• Initiate and prepare payments for monthly statutory payments i.e., NSSF, PAYE and WHT

Staff Advances and Accountabilities
• Prepare, reconcile, and disseminate the staff advances report on a weekly basis.
• Reconcile any issues raised by staff members and address these within a week of receiving such issues.
• VT, CBD database management in Beyonic mobile money system. Ensuring that supporting documentation is available.

Account Reconciliations
• Prepare month end account reconciliations for the following accounts; NSSF, URA mobile money accounts.
• Reconcile any other accounts and transactions as may be requested by the Finance Manager.

Roles Relating to the Hospital
• Liaise with hospital accounts team to ensure proper financial records relating to the hospital are kept.
• Ensure that cash and stock management at the hospital adheres to MSI policies.
• All transactions posted are correctly coded, approved and in line with relevant policies.

• All transactions processed and
Accountabilities received are posted during the week.

• Payroll reconciliation signed and approved before payroll payment.

• Statutory returns filled before 15th of the subsequent month.

• Monthly taxes and NSSF paid before the 15th of the subsequent month.

• Staff advances report disseminated on a weekly basis.
• Issues raised by staff members are resolved in a timely manner.

Well maintained financial records
Stock taking done as per the set timelines
Qualifications, Knowledge and Experience
• A Bachelor of Accounting degree or equivalent is essential.
• Membership Affiliation or enrolled student of a professional accountancy programme for example ACCA, CPA desired
• At least 2 years’ experience at the level of finance officer in busy environment or an auditor in a reputable audit firm
• Knowledge of internal controls, systems and procedures
• Experience using computerised accounting systems for example SUN, Tally, QuickBooks etc
• Working knowledge of IFRS and or GAAP
• Excellent analytical skills
• Able to communicate effectively at all levels.
• Excellent verbal, written and presentation skills.
• Cross functional team player
Personal Attributes
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning.
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further.
• Commitment
Awareness and understanding of goals, vision, and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Team Player
Working as part of a team by being supportive, flexible, and showing respect for each other

MSUG Behaviours and Values
Team Member Behaviours
Work as One MSI
• You contribute, use, and share accurate data and evidence to improve understanding, insight, and decision-making across MSI, enabling us to maximise our ability to influence others.
• You share relevant knowledge, expertise, and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity and integrity
• You hold yourself accountable for the decisions you make and the behaviors you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.
Develop and grow
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always
• You strive to consistently meet and exceed expectations, putting clients at the Centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders and are a true MSI ambassador.
Leadership (For Leaders only)
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.
MSI Values
• Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.
• Client centred: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.
• Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.
• Courageous: We recruit and nurture talented, passionate, and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.