Number of Positions: One (1)
Reports to: The District Project Coordinator
Salary Scale: Attractive
Age Limit: Not older than 35 years
Employment Period: 20 months, non-renewable contract
Duty Stations: Nebbi District
Purpose of the Position:
The District Project Assistant (DPA) will be required to support the District Project Coordinator in; Project implementation, coordination, supervision, and carrying out M&E activities. The key duties will include assisting the District Project Coordinator to ensure compliance with the Project Implementation Manual (PIM), compiling M&E activity reports, facilitation of training at primary school and community levels and providing feedback to the community, district and national levels.
Duties and Responsibilities:
1. Assist the District Project Implementation Committee (DPIC) to ensure compliance with the Project Implementation Manual (PIM).
2. Support the District Project Implementation Committee to plan and execute project activities in a timely manner as planned in the PIM as well as regular Work Plans and Budgets (RWPB).
3. Assist the District Project Implementation Committee to undertake the day-to-day management of the District Project Coordination Unit (District PCU) processes and tasks.
4. Assist the District Project Implementation Committee to organize human, financial and material resources to achieve the project objectives.
5. Support the District Project Implementation Committee to effectively manage, monitor, and evaluate project tasks, processes, budgets for the achievement of planned outputs.
6. Support the District Project Coordinator to ensure good coordination with; the District Production Department, Education Department, District Health Department, participating primary schools and MAAIF Headquarters/PCU, with the aim of facilitating project implementation support, supervision and evaluation missions and implementing recommendations agreed between the missions and the District
7. Assist the District Project Implementation Committee to manage the internal and external communication and knowledge sharing of project objectives, activities, outputs and impacts.
8. Support the District Project Implementation Committee to prepare and submit mandatory monthly, quarterly, semi-annual and annual activity and financial reports. These reports include both online (through the GEMS system) and manual reports e.g regular M&E reports, monthly district and sub-county project supervision reports, Assessments, Audit reports, financial reports among others.
9. Support the District Project Implementation Committee to monitor and evaluate the project and prepare monthly quarterly, and Annual Performance Reports. These reports include both online (through the GEMS system) and manual reports.
10. Supervise and appraise Community facilitators (using appraisal forms from PCU) to implement the project activities within the district including timely reporting and proper use of project equipment.
11. On a monthly basis, submit to the National PCU the district project performance report that includes both district, school, and community level performance. All reports should be approved by the District Project Coordinator and the Chief Administrative Officer.
12. In discussion with the District Project Implementation Committee, report to the National PCU any challenges that hinder project implementation within the district.
13. Attend project meetings convened by the National Project Coordination Unit from time to time
14. Any other project duties as assigned by the DPIC and the National Project Coordination Unit
Qualifications and Experience:
The candidate should hold an Honour’s University degree in one of the following fields: Agricultural Sciences, Food Science and Technology, Project Management, Nutrition, Education, Health, Environmental Studies, Community Development, or related areas from a reputable university/institution. Good knowledge and understanding of the project area is an added advantage.
The candidate should have the following competencies:
· Demonstrate experience in either community development and research in this area or related field.
· Ability to work with and coordinate the activities of a range of public and private agencies, at community, sub-county, and district levels
· Have ability to coordinate at multi-sectoral level, district, and community level
· Ability to competently operate various computer-based word-processing software, spreadsheets and internet
· Excellent communication skills, including report writing
· Ability to work independently, and produce accurate work in a timely manner
· Keen and attention to detail