Job Description

The Administrative Assistant will undertake administrative functions on behalf of management to manage and control institutional resources and stakeholder interests.

Key Objectives

  •  To handle the day-to-day communications for the executive director or managerial employees in the organization
  • Maintain and upkeep office equipment and furniture
  • Follow through on maintenance agreements and contracts
  • Ensure timely payment of utility bills
  • Prepare order and maintain office supplies
  • Organize meetings between staff and other partners
  • Maintain calendars, schedules and coordinate travel arrangements
  • Prepare and distribute minutes of meetings and keep management informed of activities in the field
  • Prepare and distribute correspondence
  • Prepare, issue and reconcile fuel voucher
  • To operate as the organization’s gatekeeper because almost everything crosses her desk first
  • To answer calls, take messages and schedule staff and management meetings
  • To open and sort mail and deliver it to the appropriate personnel
  • To respond to email inquiries or route them to the appropriate department
  • To create draft communications for the executive officers overview
  • To maintain electronic and paper filing systems for administration of the organization
  • To keep the office organized and running efficiently
  • To Manage Office equipment such as printers, cameras, Computers, projectors and copiers that fall under her purview.
  • To handle office equipment failures and calls repair technicians.
  • Any other duties as assigned by the supervisor and/or management

Required Knowledge, Education, Skills, and Abilities

  • Diploma in office administration from a recognized/ reputable institution.
  • Bachelor’s degree in Office Management, from a recognized and reputable institution is an added advantage.
  • Fluent spoken and written English
  • Good communication skills and positive attitude to team work
  • Good computer skills in MS office and Basic internet applications.
  • Supply Management and Inventory Control
  • Strong interpersonal and communication skills.
  • Ability to represent and report writing skills.
  • Advanced computer skills in Ms Word, Excel, Power Point presentation, Creating forms, org charts, mail merges, labels, name tags, charts and graphs, pivot tables, presentations with animation and sound.
  • Ability to work under pressure with minimum supervision.
  • Professionalism

How to Apply:

All suitably qualified and interested candidates are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents addressed as below to: with copy to

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