Responsible for daily systems and warehouse operations: supervision of loading to trade, shunting Beer from production,invoicing, real-time posting, stock reconciliation, tracking of slobs and near expiries, management of all interface transfers, and other duties assigned by the line managers.
Reports To: Warehouse Manager
Interphases with: Transport team, Planning Team, Finance stock Team, IDU Team, Sales Distribution Team, Customer Service Team, 3PL contractors, External parties, Packaging team, UBL site safety
Act as the link between logistics and the other internal and external stakeholders
Monitor daily offloading and loading of trucks for Beer and Empties
Ensure all released sales orders that are locked for billing for both locals, exports, and intercompany in SAP accounting software are invoiced and loaded to trade
Ensure monthly recharges are computed, reviewed, and approved for various handlers and transporters to recover losses as per the contracts
Ensure daily checking of scrapping of breakages and decants to ensure no breakage losses are hidden in decants and approved for write-off.
Update and maintain billing and invoice records and support documentation, batching, and coding for bills by providing relevant approved documents for records and audit purposes.
Verify and assess all invoices, customer or contract distributors’ purchase orders and claim before processing and thus the corresponding billed quantities and amounts.
Prepare daily sales reports and share short interval updates of all warehouse operations.
Attend to queries, discrepancies, and errors raised by customers in line with transactions done and investigating them until resolved
Ensure monthly stock take is delivered, variances are fully explained, route causes identified and actions to close them are generated
Prepare all the write-off documents for expired beer and spirits products from the warehouse and ensure they are approved for write-off.
Ensure daily stock count for both finished goods and empty crate and glass is performed in compliance with CARM regulations.
Ensure the system aging of stock is reconciled against physical stock deviations identified and corrections are made
Liaise with packaging, DHL, and any other stakeholder handling stocks to ensure the stock management process is smoothly managed.
Ensure total yard safety is adhered to by 3PLs and all other staff who access the Logistics operations area.
Check the system’s postings to ensure the stock is posted in the right location.
Carry out daily warehouse hygiene inspections to ensure all warehouses conform to the required standard.
Do daily/weekly& monthly walkabouts across all logistics sites.
Carry out routine safety Audits to ensure all 3PLs are conforming to UBL safety.
Daily planning and tracking of Beer movement (shunting) to ensure uninterrupted sales
Attend to all customer complaints that relate to warehouse operations.
Ensuring stock from production, KBL, IDU, and Diageo in the right plants timely are posted to facilitate sales
Ensure daily reconciliation of stocks (SAP Vs physical) for finished goods across all sites
Qualification and Experience
Qualification – Logistics or any Business related degree.
Experience – A minimum of 4 years experience in Stocks management and Customer order fulfillment.
Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender, or ethnicity.
We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills, and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that help our business to grow and our values, purpose, and standards set the conditions for us to respect the unique contribution each person brings.